Sponsor and Exhibitor Information

The following includes key deadlines and vendor information you need as a sponsor and exhibitor at QCon New York 2012. If you have any questions please contact sales@qconnewyork.com

QCon New York 2012 Booth map

Exhibition and Venue Details


New York Marriott at the Brooklyn Bridge

333 Adams Street, Brooklyn, New York, NY 11201 USA

Direct: 718 246-7000

Toll-free reservations: 888 436-3759

Booth details

Booth map

Exhibitor booth spaces are located in the Marriott Salon D - E Foyers which includes a 2 - 30" x 4' high-top tables per each exhibitor where you can place your table-top display and exhibitor reception food selection should you decide to have food in your booth(see details below.) Your exhibit property must fit within this confined area and there will not be any walls surrounding your booth. Included with your exhibit space is a roll-up sign which will include your company logo for placement in front of your exhibit. Contact the Marriott Event Director, Carolyn Majors, to arrange for any special requirements Carolyn.Majors@Marriott.com

Monitor Rentals

Monitor rentals are available through the hotel Audio Visual Department. Contact Anthony Perrelli, aperrelli@avt.com 718 222.6559  to arrange for your rental.  


Exhibitor collateral material or giveaways can be shipped directly to the hotel no sooner than June 13, 2012.
Attn: Your Company Name, c/o Carolyn Majors x6521
New York Marriott at the Brooklyn Bridge
333 Adams Street
Brooklyn, New York 11201
Phone: 718 246-7000

Booth Carpet

The Exhibit Hall, Salon D-E Foyer room is fully carpeted. The color of the carpet is blue.  Exhibitors will be liable for any exhibit damage to your assigned exhibit booth space.  

Booth Set Up/Tear Down

Exhibitors are expected to set up your booth the morning prior to the 8:am keynote during set-up times listed below.

Set-Up Hours – Monday, June 18, 2012

6:30 am – 7:45am  Booths must be completely set up no later than 8:am on the Monday, the opening day of the conference.

Tear-down Hours – Wednesday, June 20, 2012

5: pm – 7:pm

Exhibitors who prefer to tear-down earlier can start tear-down at 2:pm, Wednesday afternoon.No tear down can occur during breaks or lunch.

Booth Load In

Exhibitors can bring exhibit materials in through the Marriott front door or through the Marriott loading dock which is open during normal business hours. Your exhibit booth collaterals and giveaways can also be shipped no arrive no sooner than June 13, 2012, shipping label link provided in the Shipping section of this document.

Booth Staffing

Exhibitors are expected to provide booth staff during all Conference hours listed below, including the Sponsor/Exhibitor Reception the first evening, Monday, June 18 from 5:50pm – 6:35pm.  QCon Conference rooms are situated next to the Conference sessions in Salons A - E and the meals and breaks will all be held in the Salon adjacent to the Exhibit area to optimize attendee visitors to your booth throughout the Conference.  

Monday, June 18 - 8:am – 8:pm

Reception held in the Exhibit Hall

5:50pm – 6:35 pm

Tuesday, June 19 – 8:am – 6:pm

Wednesday, June 20 – 8:am – 5:30pm

Signage Not Allowed on Any Hotel Walls or Ceiling

The Hotel does not permit any signage or anything hung on any hotel walls, ceiling or floor. Each exhibitor will be provided with a roll-up banner that will include your company designation therefore there is no need (or space) for any additional signage.  Exhibitors will be held responsible for any damage in the booth area or any hotel rentals.


The exhibition area will be vacuumed prior to exhibit opening on Day One, Monday morning and each evening after show close each day.

Electricity and Internet

WIFI and standard power outlets are available at no charge in the Exhibit hall.  Please remember to bring any extra power cords or cabling you require. Should you need any additional special requirements contact  Carolyn.Majors@marriott.com


Exhibitor storage room for your storage cases and boxes will be available near the exhibit area.  Stickers will be provided for your storage boxes so that you can receive them shortly after the show closes on Wednesday, June 20 at 5:30p.m.

Exhibition Hours

June 18, 2012 8:00 – 6:35 p.m.

June 19, 2012 8:30 – 5:30 p.m.

June 20, 2012 8:30 – 5:30 p.m. Exhibitors are free to tear down their booth any time after 2:00 p.m.

Exhibitor Reception – Held in the Exhibitor Area – Salons D - E Foyer Area

Exhibitors are reminded to promote and bring giveaways or prizes for the Wednesday lunch-time raffle which will help to encourage attendees to visit your booths.

Monday, June 18, 2012 5:50pm – 6:35pm

QCon will provide drinks and light snacks for the Exhibitor Party. We strongly recommend that you order hors d’oeuvres for your booth as an effective way to increase traffic to you booth and engage delegates. You can order hors d'oeuvres from the attached list of hors d’oeuvres and we recommend that you purchase one order that will serve 100 for $650. QCon Conference Manager, Sandi Vargas, can assist you with any orders which need to be submitted no later than May 14. Sandi can be reached at info@qconnewyork.com.

Payment for each exhibitor hors d'oeuvre selection is payable to c4Media by May 25, 2012.

c4Media Attn: Kathy Loucas
2267 Lakeshore Blvd. West
Toronto, Ontario, Canada Canada M8V 3X2 

Conference Lead Scanning now easy to scan on your Smart Phone Device

Attendee badges will include a QR code containing attendee lead gen information  (name, company name, phone number, address and email )  for exhibitor scanning ease. Exhibitors will be able to use their smart phone or iPad to scan the attendee's badge to capture tthe attendee's corresponding information. Exhibitors can use more than one smart device to scan attendee badges as some exhibitors may have alternating staff during the conference.  A link to each exhibitor will be sent on Friday, June 20, to download leads that have been scanned in your booth, for easy excel file incorporation.  A detaied hand-out will be provided and staff will be on-hand to answer any questions. 


QCon does not provide any liability insurance on exhibitor property; therefore Exhibitors are advised to secure your company insurance to cover your laptops and material from theft or damage. Although the Exhibit Hall will be locked overnight, Exhibitors are reminded not to leave booths unattended or leave laptops or other valuables in your booth anytime and to be sure to take your laptops and other valuables with your over night as a security measure.

By April 20, 2012

1. SOLUTION SESSIONS: Email the following information to sales@qconnework.com
  • The preferred time slot: schedule will be available at a later date.
  • The Speaker name, title and e-mail address.
  • The Speaker bio.
  • Headshot Photo, high resolution, black and white, preferred.
  • Presentation Title and Abstract (not to exceed 70 words.)

Please provide your Speaker’s photograph in any of the formats listed below along with your (70 word maximum bio) to speakers@qconnewyork.com. If you have submitted a photo/bio at a past QCon, please confirm that it can be used for this conference or provide an additional version.

2. LOGOS: Email your company logo in the following formats to be used on the website and print to: ad@qconnewyork.com
  • Print Logo Format (.EPS or AI) Color: CMYK
  • Web Logo Format: .GIF, .JPG or .PNG Color: RGB Resolution: 72 dpi and URL to link

By May 1, 2012

1. REGISTRATION: The number and types of passes allotted to sponsors and exhibitors are detailed in your contract. Please register your attendees using the following promotion codes to:

  • Exhibit pass: exhibitstaff
  • Full conference pass: (Complimentary) sponsor100
  • Full conference pass (50% discount) sponsor50 

Please note all Solution Track speakers will automatically be registered on your behalf.

By May 31, 2012 

1. CONFERENCE BAG MATERIALS:  Exhibitor Conference bag inserts (450 copies of 8 1/2 x 11" thick content) must be shipped to arrive by May 31 for insertion in the Conference bags to the following address.  Please send an email to info@qconnewyork.com with the list of the number of boxes sent, tracking information and the contents so that can cross-reference receipt of your materials.

A & F Freight Services
Att: Tom - QCON
104-120 East Peddie street
Newark, NJ   07114
973 648.0740

3. SEND AN ELECTRONIC COPY OF YOUR INSERT: In addition to the actual 450 copies of your conference bag inserts detailed above, please send an electronic version of your insert as a cross-reference to info@qconnewyork.com by May 31, 2012.

By May 25, 2012


Exhibitors who choose to order reception hors d'oeuvre from the QCon Exhibitor Menu Selection List can do so at the rate of $650, payable to c4Media.  The hors d'oeuvres will be placed on one of the 2 high-top tables (30" x 4') in your booth area to help drive traffic into your booth during the cocktail reception.  Payment of your selected hors d'oeuvres is due by May 25 and should be sent to:

c4Media, Attn: Kathy Loucas
2267 Lakeshore Blvd. West
Toronto, Ontario, Canada
M8V 3X2 

By June 13, 2012

1. BOOTH MATERIALS: Booth hand-outs, giveaways and prizes that you do not plan to personally bring with you should be shipped directly to the Marriott to arrive no earlier than June 13, 2012 to the following address.  Hotel contact phone number for any shipping forms is: 718 222.6521  

New York Marriott at the Brooklyn Bridge
Attention: Carolyn Majors, QCon
333 Adams Street
Brooklyn, New York 11201

2. SEND INFO EMAIL: Please send information to info@qconnewyork.com with the total number of boxes you ship so that we can check to ensure that the correct number of boxes have been received at the hotel.

3. INFORM US OF YOUR SPONSOR PRIZE:  It is recommended that Exhibitors provide a prize for the Exhibitor drawing which will help attract attendees to your booth throughout the conference. Please advise us of your raffle prize should you decide to participate in the drawing so that we can highlight your prize during Monday's opening QCon keynote.  Winners will be drawn and announced on Wednesday afternoon. Send your prize information to info@qconnewyork.com.

By July 9, 2012


a.  As a sponsor of QCon New York 2012 you are eligible to run an ad in our Special Report newsletter that will be distributed to all QCon New York attendees, as well to subscribers of the InfoQ newsletter 165,000+ subscribers on July 18, 2012.

b.  The QCon New York 2012 Special Report e-newsletter includes highlights of the conference, as well as blog and link information. Please submit your newsletter copy in HTML format to ad@qconnewyork.com no later than Monday, July 9. Please include the preferred email where we can send a test copy of your newsletter ad for your prior approval.

Ad specs: 5 lines, 25 characters per line. Please include a headline in the five lines and indicate hyperlink text which you would like to be hyperlinked.